Tools
About our Online Data Processing Register
Many organisations are currently documenting their data processes on the basis of Excel-templates that have been published by Data Protection Authorities as “guidance”. In our experience, this poses a wide variety of issues:
- Microsoft Excel is not an “input” tool for documenting complex processes.
- Guidance provided by Data Protection Authorities is not user-friendly.
- Without proper guidance, users have difficulties in bringing to mind all data processes they have to document.
- Different Data Protection Authorities are making available different types of Excel templates. So far for a “uniform” approach.
- There is a risk that, shortly after May 25, 2018, an Excel-based data processing register will be out of data, as processes and technology are subject to change.
- Without appointing a responsible (team) for managing this data processing register, the risk of non-compliance with this reporting obligation is clear.
What do we propose?
- an on line, Software-as-a-Service based data processing register with full versioning control – no “static” Excel-sheets in different versions
- allowing you to document your data processing activities on the basis of 100+ pre-defined processes, covering the vast majority of processes within an organisation
- hosted on European infrastructure (Belgium and Germany);
- password / login protected, SSL communication and optional encryption of submissions – way more safe and secure than Excel sheets that can be easily spread around
- all your information in one place
- allowing you to export all submissions in Excel at any point in time
- easy querying of submissions made
- a tool that allows you to review, correct or complete submissions made by colleagues
- update reminders to users
- user notifications when the terms and conditions and privacy policies of the technology platforms they are using change, which could have an impact on the data submitted